Moi University Certificate and Transcript Application

Moi University Certificate and Transcript Application

Did you know that; the Moi University (MU) graduation, certificate, and academic transcript application is done online through the student portal? Here’s a comprehensive step-by-step guide to complete your clearance.

At Moi University graduates are required to complete the online clearance process before collection of Certificates and Transcripts.

Moi University Graduation Application

Here’s the graduation application procedure to follow at Moi University.

  1. Login Moi University Students Portal (learn how to login)
  2. Scroll to Navigation Sidebar
  3. Tap on the Graduation Icon
  4. Fill in your information on the textboxes provided

If interested in a gown, select Yes (Please note that there is an additional charge for the gown)

  1. Tick the disclaimer box
  2. Click on Apply To Graduate

You will be assigned a graduation request number that you can use to track your graduation application.

Pay for your graduation fees via the university payment platforms or MPESA paybill number 883184. Use your student number as the account number.

How to Apply for Moi University Certificate and Transcript Online

Here are online clearance instructions for students at Moi University.

  1. Login Moi University Student Portal
  2. Navigate to the Clearance tab

You will be required to fill in the required fields as follows;

  • Name (as in the graduation book)
  • Campus
  • School
  • Department
  • Contacts (Mobile number, Email & Home address)

Once you input all the required details, a submit tab will be made available.

  1. Click on the submit button

Once submitted, a clearance progress page will be displayed to enable you to follow the progress of your clearance request.

Clearance Procedures at Moi University

Clearance sequencing will be as follows


  • School Administrator
  • Chairman of Department
  • Dean of school
  • Deputy registrar Admissions

Student Affairs

  • Hostels
  • Games & Sports
  • Dean of Students
  • Registrar (Student Affairs)

Finance Department

  • School Accountant
  • Accountant MUSACS
  • Accountant Student Finance

NB: It is your responsibility as a student to ensure all charges have been paid in full before seeking clearance. The system will not allow a student to book for certificate collection before clearance by the Accountant Student Finance.

Collection of Academic Certificates and Transcripts

Here are the procedures to follow;

  1. Booking for collection of your certificate:

Upon successful clearance, you can then book to collect your certificate online.

  • A dialogue page will require you to fill in the preferred date of the collection – This will be subject to the availability of space.
  • Examinations have set a maximum number of bookings per day.
  • Once the day is fully booked, it will not be available for further booking. You can choose another day.

NB: If you will not be able to collect the certificate on the day you had booked inform examinations by mail at [email protected]

  1. Collection of Certificate
  • Print the completed clearance form.
  • The printed clearance form will be validated by Accountant Student Finance.

Document Required for Transcript and Certificate Application at Moi University

You will then present yourself to the examination office with the original and copy of the following requisite documents;

  • C.S.E Certificate for Diploma & Undergraduates or Degree Certificate for Postgraduates
  • National Identity Card or Passport.

Responsibility of Students and Visitors

To serve you better, make travel arrangements ONLY after successful online clearance.

  1. Print the completed clearance form and bring it with you to collect your Certificates and Transcripts
  2. All those collecting certificates should wear face masks, observe social distancing, and wash hands at designated points.
  3. All persons entering the university shall be required to sign in and sign out at the entry point(s) to the university.
  4. All those collecting certificates are expected to visit only one point, the Student Centre, and leave after being served.

N/B: In case you have challenges accessing your student portal send an email to [email protected] or text to 0747505995 0724470340 0780978340

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